Financial Aid

Financial Aid Office
113E East Hall
651-523-3000
finaid@hamline.edu
www.hamline.edu/fa  
FAFSA school code: 002354

• Financial Aid and Scholarships
• Satisfactory Academic Progress Policy
• Maximum Time Frames

Financial Aid and Scholarships

Hamline University graduate programs have a handful of institutional grants. The majority of graduate student aid is in the form of Federal Direct Loans to help defray their education costs. To be eligible for Federal Direct Loans, graduate students must complete the Free Application for Federal Student Aid, maintain at least half-time status (four credits per semester), and be enrolled in required courses for the degree or eligible certificate program. In addition to Federal Direct Loans, some graduate students are eligible to borrow Federal Graduate PLUS Loans and/or private alternative educational loans up to the cost of their education. Both Graduate PLUS and private alternative educational loans are dependent on passing credit checks.

Hamline University’s graduate programs offer the following annual scholarships:

MFA in Writing

• Merit Scholarships: Hamline offers annual merit scholarships (which covers 25% of overall tuition in the program) to those incoming students whose application materials demonstrate the most promise.  The scholarship is awarded to up to 10% of incoming students.
• Shirley White Pearl Annual Scholarship: Annual award is available to MFA students who are pursuing their degree full time and who demonstrate the highest potential for artistic excellence.
• Richard P. Bailey Endowed Scholarship: Annual award given to an MFA student who has demonstrated financial need and excellent writing ability.

MFA in Writing for Children & Young Adults (MFAC)

• Frances and Kermit Rudolf Nonfiction Scholarship: Annual award given for the most promising manuscript in the field of nonfiction picture book, easy reader, or a longer nonfiction book.
• TA Barron Scholarship: Annual award given for an outstanding work of fantasy that explores moral questions and/or deeper ideas about the human condition.
• Walden Pond Press Scholarship in Middle-Grade Fiction and Nonfiction: Annual award given for the most promising manuscript in middle-grade fiction or nonfiction.
• Herman W. Block Memorial Scholarship: Annual award for new students who exhibit significant promise in writing for children and young adults.
• Anne Stickney Schmidt Scholarship in Young People’s Literature presented by Houghton Mifflin Harcourt Publishing Company: Annual award given to a new or current student in the program who shows exceptional promise in the writing of children’s or young adult literature.
• Vaunda Micheaux Nelson Scholarship presented by Lerner Publishing Group: Annual award given to a new or current student in the program who shows exceptional promise as a writer of color.
• Judi Shaw Scholarship: Annual award to be given to an incoming student who shows exceptional promise.
• Mirrors, Windows & Sliding Glass Doors Scholarship: Annual Award given to an incoming student who shows exceptional promise as writer. Preference is given to students who have demonstrated commitment to promoting the needs of indigenous peoples, people of color, LGBTQ, or other underrepresented voices in literature for children and young adults.
• Anne Tews Schwab Award: Given to a student who has written the most outstanding critical essay in his/her third semester.

School of Business

• Merit/Leadership Scholarships: Hamline offers annual competitive merit scholarship up to an annual amount of $5000 to incoming MBA students. Application process is online through the Graduate Admissions Office.
• Gladys Brooks Scholarship: Awarded yearly to a female student in either the master’s or doctorate program in public administration. Recipients must be committed to the advancement of women, plan a career in public administration, and show academic achievement.
• Steve and Julie Novak Scholarship: Awarded annually to a student in either the master’s or doctorate program in public administration. Recipients must show commitment to public service and the community and academic achievement.
• Holt Scholarship: Annual awards given to support student to study abroad in the School of Business
• Ruby Hunt Scholarship: Annual award for female student in master’s of public administration.  Recipient must work experience in the public sector, as well as a history of volunteer work.
• Jane McPeak Scholarship: Annual award to a graduate student in the master of public administration program.
• James Miller Scholarship: Annual award to a graduate student in the online public administration program.
• Disabled American Veterans Scholarship: Annual tuition scholarships, book expenses, and/or living expenses to one or more graduate student honorably discharged veterans or active service members, enrolled in an online or online hybrid program of study at HSB or HSE. Students should be in good academic standing and have financial need.
• Hamline Journey Scholarship: Annual scholarship to student who is in the MNM program, has been employed for at least 3 years, with a GPA 3.7 or greater.
• Discounts including but not limited to Alumni, Service leadership and Learning Partners discounts listed on the Graduate Admissions website.

School of Education

• Academic Merit Scholarship: Awarded to incoming students with outstanding records of academic achievement. Available for MAED, MALED, MAED:NSEE, and MATESOL students.
• Leadership Scholarship: Awarded to incoming students with exceptional records of leadership accomplishments and areas for potential growth. Available for MAED, MALED, MAED:NSEE, and MATESOL students.
• Scholarships for aspiring teachers who are People of Color or American Indian: Hamline offers a limited number of scholarships to new students who are People of Color or American Indian admitted to the MAT program. Application required.
• Disabled American Veterans Scholarship: Annual tuition scholarships, book expenses, and/or living expenses to one or more graduate student honorably discharged veterans or active service members, enrolled in an online or online hybrid program of study at HSB or HSE. Students should be in good academic standing and have financial need.
• Discounts including but not limited to Alumni, Service leadership and Learning Partners discounts listed on the Graduate Admissions website.

Another important source of financial aid for Hamline University graduate students comes from outside scholarships. These are scholarships that students procure on their own from resources outside of Hamline. Graduate students are encouraged to register at www.fastweb.com, a major national scholarship database/resource. In addition, graduate students should also regularly check the Hamline University scholarship list that is maintained by the Financial Aid Office. This list is available in electronic format on Hamline’s Financial Aid website at www.hamline.edu/outsidescholarships.

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Satisfactory Academic Progress Policy for Financial Aid

Financial aid eligibility is based on satisfactory academic progress (SAP) standards that Hamline University Office of Financial Aid is required by the U. S. Department of Education to establish, publish, and apply. The Financial Aid Office measures academic performance and enforces SAP standards to ensure that financial aid recipients progress toward completion of their degree or certificate program. Students who fail to meet these standards become ineligible to receive financial aid until compliant with all of the requirements detailed in this policy.

To demonstrate Satisfactory Academic Progress, a student’s academic performance must meet two main SAP components. The first is a qualitative component, represented by grade point average (GPA). The second is a quantitative component measured by credit completion the ratio between attempted and completed credits) and the maximum timeframe to complete the degree or certificate program.

Section 1. Standards of Satisfactory Academic Progress

• Grade Point Average – All graduate and professional students must maintain a cumulative GPA that is equivalent to the graduation standards published by their program.
   
• Credit Completion – Students must complete 67% of all credits attempted. A completed credit has a grade of A, B, C, D, HP, or P. Withdrawals, incompletes, and repeated courses are included in attempted credits.
   
• Maximum Time Frame – Students are expected to finish their degree or certificate within an acceptable period of time. Acceptable period of time for financial aid recipients is defined as the earliest of either the 150% of the required number of credits needed to complete their program or completion of all required courses for the program or eligible certificate.  This includes transfer credits from another college that apply to the Hamline program. For example, for a program that requires 48 credits, students must finish their program before they reach 72 attempted credits.  Hamline is required to suspend aid eligibility after any review which shows that the student cannot possibly complete the program within the 150% program length. Review graduate bulletin to view number of required credits for your program. Students who require developmental coursework may appeal to have the 150% limit extended.

Section 2. Definitions/Conditions

• Credit – A credit is the unit by which academic work is measured.
   
• Attempted credit – An attempted credit includes all credits for which you are registered at the beginning of each term.
   
• Cumulative credits – Cumulative credits represent the total number of credits evaluated (attempted and earned) for all periods of enrollment at the University, including summer and J-terms or terms for which the student did not receive aid.
   
• Earned credits – Earned credits are those that are successfully completed with a grade of A, B, C, D, HP, and P and all plus and minus variations. Grades of I, W, N, F, and EX, or drops are not counted as earned credits. Audit credits are not counted as attempted or earned credits.
   
• Grade Point Average (GPA) – The GPA is calculated using a grade point value outlined in the catalog for grades A, B, C, D, and F and all plus or minus variations. Although a grade of P or HP will count as credit earned, it carries no grade point value.
   
• Incompletes – An “I” or “EX” are included in the cumulative credits attempted. These credits cannot be used as earned credits until a passing grade is assigned.
   
• Repeat Credits – Repeats may be allowed in order to improve a grade or meet program requirements. They are included in credit completion and maximum time frame standards. The most recent grade will become the grade calculated for GPA.
   
• Transfer Credits – Grades associated with transfer credits are not included in the cumulative GPA calculation. Transfer credits accepted by Hamline University that are applicable to the current degree program apply toward the maximum time frame calculation for that program.
   
• Change of Degree, and Dual Degree – Many students receive multiple awards from Hamline University. Only attempted credits eligible for application toward the student’s current degree program will count toward the maximum time frame of that degree. Attempted and earned credits under all degrees will be included in the calculation of GPA and credit completion. Students who change degree or seek a dual degree may appeal for an extension of the maximum time frame provision of this policy. Appeals will be evaluated on an individual, case-by-case basis.
   
• Consortium/Joint Program Credits – Credits accepted by the University are included with attempted and earned credit totals.

Section 3. Implementation

Academic progress for every financial aid applicant will be monitored after each semester, including summer term. If the program is less than one year in length the review will take place at the mid-point. All of a student’s academic coursework is considered in the review process, whether the student received aid that term or not. The assessment will be based on the student’s entire academic record, including all transfer credit hours accepted. Because grades may not be available before the next scheduled term begins, it is possible that financial aid may be disbursed before the review is conducted. In the event that a student is found to be ineligible for the financial aid that has been disbursed due to failure to meet one of the standards, the aid that was disbursed will be canceled and returned to the appropriate program(s). If the student successfully appeals and is granted a probationary term, the aid can be reinstated for that term.

• Financial Aid Warning Status – If the student does not meet either the GPA or Credit Completion standard, the student will be placed on Financial Aid warning for the next registered term. While on warning status, students are eligible to receive financial aid. To be removed from financial aid warning status, the student must meet the program’s minimum cumulative GPA requirement and credit completion standards. A student who has reached the maximum time frame prior to completing the program will no longer eligible for financial aid.
   
• Financial aid ineligibility/suspension – Students who do not meet the minimum cumulative GPA and/or credit completion ratio after completing a term while on warning status, will be no longer eligible for federal, state or institutional aid. Students may be eligible for private loan programs and outside assistance that does not require SAP.
  
  Provided the student’s academic status allows for registration, s/he may attend the University at his or her own expense until the minimum cumulative GPA and credit completion requirement has been met.
  
  Hamline University may immediately deem a student ineligible for financial aid in the event of extraordinary circumstances, such as a student who registers for but does not earn any credits for two consecutive terms, or a student who demonstrates an attendance pattern that abuses the receipt of financial aid.
  
  Students who failed to meet these standards due to unusual circumstances may appeal the financial aid SAP suspension status.
   
• Academic suspension – Students who have been suspended by the University are no longer eligible for financial aid. If a student is readmitted, they must complete the SAP appeal process. Eligibility for financial aid will be determined based on financial aid SAP standards through a review of the academic record.

Section 4. Right to Appeal

A student who is unable to achieve satisfactory academic progress and is suspended from receiving financial aid has the right to appeal. The student may appeal the financial aid suspension status within 14 days of date of suspension notification or prior to the start of the term.  If appeals are received after the start of the term, they will be considered, provided there is an acceptable reason for the delay.  Students are encouraged to submit appeals if:

• The record shows that the student has now earned the required cumulative minimum GPA and credit completion ratio to meet SAP standards.
• The student is readmitted after suspension by the University.
• Unusual circumstances interfered with the student’s ability to meet SAP standards, including but not limited to:
  • Illness, accident, or injury experienced by the student or a significant person in the student’s life.
  • Death of a family member or significant person in the student’s life.
  • Divorce experienced by the student or parent.
  • Reinstatement after an academic dismissal or extended break in the student’s enrollment.
  • Personal problems or issues with spouse, family, roommate, or other significant person.
  • Exceeding time frame while in a second undergraduate or dual degree program or as a result of changing major.

To appeal, students must submit to the Financial Aid Office the following:

1. A statement from the student explaining the nature of the extenuating circumstances that contributed to the SAP deficiency with an explanation of how the barriers/circumstances to academic success have been removed.
2. Third party documentation to support the circumstances, if applicable.
3. Approved academic plan developed by the student and academic personnel from student’s program office.

Financial Aid Probation

If the student successfully appeals the financial aid ineligibility/suspension status, the student will be placed on financial aid probation for their next registered term. While on probation, students are eligible to receive financial aid. Students on financial aid probation status are encouraged to use the many academic support services on campus to improve their academic standing.

To be removed from financial aid probation for following terms, the student must meet the general SAP GPA and credit completion standards or meet the terms listed in their specific approved academic plan.  If after any review period the student is no longer meeting the terms of the academic plan or the general SAP standards, Hamline will suspend federal, state and institutional aid.

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Maximum Time Frames for Financial Aid 

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